Purchase Ledger Clerk – Durham

Background and Purpose of the Role:

Summary of why the role exists and the role in the context of the organisational structure

To ensure supplier invoices and payments are processed with accuracy and in a timely manner.

To take ownership and maintain accurate supplier accounts. Ensure account issues are resolved to minimise impact with operations.

Working within a purchase ledger team to ensure accurate management across all ledgers in particular the Earthworks Division.

Impact and Key Deliverables:

Scope of the impact the role has (e.g. financial, staff, geographical spread)

· Processing purchase invoices in the accounting system.

· Ensuring 3-way matching of purchase orders, goods receipt notes and purchase invoice.

· Pro-actively resolving invoice variances with suppliers and operations.

· Raise BACS runs on a timely basis.

· Reconcile supplier statements in a timely manner.

· Ensure compliance with CIS and VAT.

· Manually coding invoices and ensuring all invoices are duly authorised.

· Perform regular housekeeping checks and ensure ledgers are tidy.

· Create and maintain supplier account data.

· Dealing with and resolving supplier queries.

· Dealing with and resolving site queries and requests.

· Dealing with auditor requests.

· Working to meet deadlines in accordance with month-end closedown timetable.

· Raising ad hoc individual payment requests when necessary.

· Contribute to the efficiency and effectiveness of the Finance Department by assisting the Financial Controller in identifying and implementing improved processes and procedures.

· Other duties as and when requested by your Line Manager.

Impact and Key Deliverables:

Scope of the impact the role has (e.g. financial, staff, geographical spread)

· Processing purchase invoices in the accounting system.

· Ensuring 3-way matching of purchase orders, goods receipt notes and purchase invoice.

· Pro-actively resolving invoice variances with suppliers and operations.

· Raise BACS runs on a timely basis.

· Reconcile supplier statements in a timely manner.

· Ensure compliance with CIS and VAT.

· Manually coding invoices and ensuring all invoices are duly authorised.

· Perform regular housekeeping checks and ensure ledgers are tidy.

· Create and maintain supplier account data.

· Dealing with and resolving supplier queries.

· Dealing with and resolving site queries and requests.

· Dealing with auditor requests.

· Working to meet deadlines in accordance with month-end closedown timetable.

· Raising ad hoc individual payment requests when necessary.

· Contribute to the efficiency and effectiveness of the Finance Department by assisting the Financial Controller in identifying and implementing improved processes and procedures.

· Other duties as and when requested by your Line Manager.

Knowledge and Skills Required:

Relevant qualifications and experience the ideal candidate will require

Essential:

· An aptitude for IT.

· GCSEs (or equivalent) in English and Mathematics is a minimum requirement.